prioritization Archives • https://educationalrenaissance.com/tag/prioritization/ Promoting a Rebirth of Ancient Wisdom for the Modern Era Wed, 14 Aug 2024 11:24:36 +0000 en-US hourly 1 https://wordpress.org/?v=6.8.3 https://i0.wp.com/educationalrenaissance.com/wp-content/uploads/2025/04/cropped-Copy-of-Consulting-Logo-1.png?fit=32%2C32&ssl=1 prioritization Archives • https://educationalrenaissance.com/tag/prioritization/ 32 32 149608581 Teachers are Leaders: 6 Principles of Leadership for Schools https://educationalrenaissance.com/2022/02/12/teachers-are-leaders-6-principles-of-leadership-for-schools/ https://educationalrenaissance.com/2022/02/12/teachers-are-leaders-6-principles-of-leadership-for-schools/#comments Sat, 12 Feb 2022 12:00:00 +0000 https://educationalrenaissance.com/?p=2679 A teacher is a leader. Truly, a teacher is many things, but my contention in this article is that a teacher is fundamentally a leader. To the extent this contention is true, it behooves us to consider not only what it means to be a leader, but also to clarify a set of leadership principles […]

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A teacher is a leader. Truly, a teacher is many things, but my contention in this article is that a teacher is fundamentally a leader. To the extent this contention is true, it behooves us to consider not only what it means to be a leader, but also to clarify a set of leadership principles that can enhance the effectiveness of teachers in fulfilling their calling.

Leadership has been studied from many angles in an attempt to delineate all the factors that make great leaders. While there are common threads among all the different schools of thought, a singular definition is elusive. It is easy to tell when leadership is being done well, but how do we replicate the traits, circumstances and contingent factors that went into making any given person an outstanding leader?

Defining leadership, though, isn’t all that hard. A leader brings a group from one place to another in a coordinated way. I like the simple definition of leadership in Rare Leadership, “leading is primarily about guiding the group that does the work” (32). A dear friend of mine, Tasha Chapman, who teaches leadership at Covenant Seminary in St. Louis, shared her image of a leader. She talks about a group needing to cross a river. Getting the whole group across takes leadership through planning, teamwork, vision, inspiration, motivation and timeliness. A leader cannot do all the work if everyone is going to get across the river. Effort must be distributed, yet coordinated. There must be direction (get to the other side) and yet flexibility to meet changing circumstances along the way. Applying this image to the classroom, we can think of a class making it from the first day of class to the last day of class as something like a river crossing. The teacher is the leader who can envision the destination and keeps the group together all along the way.

In this article, we’ll explore several principles of leadership drawing on a number of resources. Most principles of leadership at fairly simple in concept, and yet to apply them well takes practice and coaching. Whether you are a teacher or an administrator, hopefully an overview of these six leadership principles will enable you to grow the leadership quotient in your classroom or school.

1. Clear, Simple Communication

The first principle of leadership is effective communication. There are so many ways in which we mis-communicate, largely because we know what we mean and we assume everyone else knows what we mean, and yet something happens that interferes in the interchange. And yet, communication can be effective when we understand a few basic ideas.

I place clarity and simplicity on two ends of a continuum pertaining to the amount of words we communicate. Often times we attempt to clarify what we mean by throwing more and more words into the mix. So clarity represents one end of the spectrum. Simplicity, on the other hand, is about using a few words as possible. These concepts create a tension for the communicator. I need enough words to be clear to my listener, and yet not so elaborate that I lose simplicity.

This is something I reference in my work on habit training. The second step of habit training is describing the details of the habit. Here the teacher or parent needs to break down the habit into a very simple set of instructions so that the child is able to succeed. I find this principle to be transferrable to all situations, from classroom routines to emergency procedures. Clear, simple communication is the first task of leadership.

For a teacher, minute by minute of every day, communicating with students is job number one. Obviously there are other forms of communication that a teacher must engage in, with fellow teachers, with parents, with administration, etc. Applying the concept of simplicity and clarity works at all levels of communication. Keeping all these different parties in the know leads to the next principle of leadership.

2. Coordinate Your Team

The second principle is a cognate of the first. Keeping your team together and pulling in the same direction is at the heart of leadership. Effective communication only works within a community. This is an idea hinted at by Peter Drucker, who uses the word “communion” to describe a group of people pursuing a common purpose (The Essential Drucker 341). Notice the interesting cognate group: common, communion, community, communication.

This is a source of profound meaning for a teacher. Your class is your community for a year. Building a bond – a communion – with your students is a genuine treasure. Coordinating your team, your class or your school begins with a common purpose.

Simon Sinek, author of Start with Why, writes about the power of expressing your common purpose. He defines the why as “the purpose, cause or belief” that you pursue as an organization. (39) The why can be differentiated from the what and the how. What you do is usually pretty easy to identify. In the classroom, we read books, we solve problems, we take tests, etc. The how is likewise an easy proposition to express. “We use classroom discussions . . .” “We employ a mentorship model of instruction . . .” Both the what and the how, though, aren’t what build a common purpose. Sinek argues we need a why. Clarifying the why can be difficult, because it is often felt and sensed, but hard to articulate. He shares that clarity of the why “comes from absolute conviction in an ideal bigger than oneself.” (134) So what is it that is the highest ideal of your classroom? Finding the why of your classroom, your school, or your team is essential to keeping everyone moving in the same direction. This feeds back into your communication. Why are we preparing for the upcoming performance? Because we are on this mission to achieve our why.

3. Long-range Objectives

Lesson planning is all about connecting the day’s lesson to objectives. Often we are thinking in term of unit objectives, subject competencies and grade-level benchmarks. The teacher as a leader must consider a number of objectives on the horizon and lead the group toward those goals every day, each lesson.

Clarifying long-range objectives is the third principle of leadership. In order to clarify these long-range objectives, one must have perspective. David Allen in his book Getting Things Done describes perspective with the analogy of an airplane at different altitudes. He calls 50,000 feet the altitude of purpose. It considers the question, “Why am I on this planet?” and envisions what your life ought to look like. At 40,000 feet, the question becomes, “what is my vision for the next 5 years?” At 30,000 feet, you set goals that will help you achieve this vision. The first three altitudes envision long-range objectives. The next three levels bring planning closer to the “now.” At 20,000 feet, you identify areas of focus in life, considering your main areas of responsibility. At 10,000 feet, you choose the right projects that help leverage each area of focus. And at 0 feet, or the runway, you are “just doing,” or as Allen calls it, taking the “next action.” (51-53)

I find this framework really helpful for coordinating long-term and short-term objectives. You really don’t need to spend a lot of time at the 30,000 to 50,000 foot altitude. These are ideas that are best considered during a long break or a focused day-retreat. And while many of these are framed around the grownup who has a career and different spheres of responsibility, I think we can envision these things for our students. Why has God put these children on the planet? What will the next five years look like for this group of individuals? What goals in the near span will help them flourish?

The curriculum often dictates the lower levels of planning. The areas of focus tend to be the academic subjects. The right projects might be a science lab or written essay. The next action is today’s assignment. But school is so much more than the domains of knowledge if we are committed to children as whole persons and to creating formational environments. Are there areas of focus, projects and next actions that help a child grow in personal responsibility or kindness toward others?

4. Prioritization

Hand in hand with long-range objectives is prioritization. The day-to-day life of a classroom can be chaotic. You’ve got a student absent one day, there’s a field trip another day, and a fire drill thrown in there during the week. As much as we plan, we can get thrown off that plan quite easily. So, to meet the shifts and changes that come our way, we need to learn how to prioritize based on a clear understanding of our objectives.

The person who has revolutionized my understanding of leadership is Jocko Willink. His book Extreme Ownership stands out as a one-of-a-kind manual of leadership principles. A former Navy Seal who served in the battle of Ramadi, Willink has had to reprioritize in the most extreme circumstances. He writes:

“Just as in combat, priorities can rapidly shift and change. When this happens, communication of that shift to the rest of the team, both up and down the chain of command, is critical. Teams must be careful to avoid target fixation on a single issue. They cannot fail to recognize when the highest priority task shifts to something else. The team must maintain the ability to quickly reprioritize efforts and rapidly adapt to a constantly changing battlefield.”

Extreme Ownership, 162

The battlefield is obviously different than a classroom, and yet target fixation can happen to us as teachers. It’s easy to get overly fixated on low test scores in math, or find yourself inundated with essays to grade. When these dynamics face us as teachers, we need to reconnect with our long-range objectives, communicate effectively and make a call about the most important next action. Your assessment of the situation might lead you to ask a fellow teacher to take your group to lunch so you can do a math workshop with some students. You might need to reconfigure your schedule slightly to make solid progress on grading. But, you might determine that despite low test scores and a backlog of essays to mark, we really need to do some teambuilding as a class to learn about kindness and care for each other. Prioritization comes from a well-considered perspective of long-range goals.

5. Empower Your People

This is a principle of leadership that operates at all levels of the school. The administration should empower the teachers to take initiative to achieve the mission of the school. Similarly, the teacher should empower the students to take hold of the tools that will enable them to achieve forward momentum on their own long-range objectives. This can sound scary, to entrust young ones with power. Aren’t they liable to fail, break something or take advantage of whatever freedoms they are given?

Yet, if we believe that children are born persons, then it is incumbent on us to empower our students. Educating young ones is simultaneously calling them to high standards and providing substantive support. I like the idea John Maxwell encapsulates in The 21 Irrefutable Laws of Leadership, when he explains his 20th law, “Explosive Growth.” The central idea is that good leaders lead leaders. In other words, teachers are not leading followers, their students are actually leaders themselves. Listen to some of the phrases Maxwell uses in his description of “leaders who develop leaders:” “focus on strengths,” “give power away,” “invest time in others.” (210) Empowering your people means leaning into their strengths through the investment of time.

I really like how our third graders at school have been empowered by their teacher. They are responsible for caring for the plants in the school. Each of them learned about their plants – what it’s called, how much water it should have each week, removing dead leaves, etc. Every Thursday you can find these students roaming the school with their water to tend to the plants. They have the privilege to go into any classroom to tend to the plants. I’m fascinated by how little supervision is required of them. They politely ask to water their plant, the go about their business and then return to their teacher. The plants look great, and the students have a sense of pride in the work they’ve done. These students have been empowered to take genuine responsibility. They have been entrusted with something of significance. They are now looked upon as experts about the plant they care for. You can imagine how this empowerment might play out over the course of the next several years. They’ve build trust, responsibility, accomplishment and will be ready for the next level and the next level after that in years to come.

6. Cultivate Humility

Level-five leadership is a concept Jim Collins develops in Good to Great. The kind of leader he is referring to is both driven by the cause or purpose of the business (what Simon Sinek calls the “why”) but also humble. You would see in this kind of person a mix of ambition and quiet reserve. The difference between a level-five leader and other (perhaps more typical) leaders is that a level-five leader is driven by the cause, whereas other kinds of leaders might be driven by personal achievement, financial gain, or competition with others. Collins writes:

“Compared to high-profile leaders with big personalities who make headlines and become celebrities, the good-to-great leaders seem to have come from Mars. Self-effacing, quiet, reserved, even shy – these leaders are a paradoxical blend of personal humility and professional will. They are more like Lincoln and Socrates than Patton or Caesar.” (Good to Great, 12-13)

Good to Great, 12-13

A teacher can be a level-five leader, turning away from the pathway of the “sage on the stage” to a leader of students who are pursuing a cause and a purpose. I am reminded of the most powerful Jedi in the Star Wars universe, Yoda. When we first meet him, he is a humble, bumbling, old swamp dweller. We soon learn that he is powerful in the ways of the Force. He begins to train Luke Skywalker, who departs before his training is complete. Luke is the protagonist, the one who is on the hero’s journey. Yoda, the teacher, is the level-five leader who is driven by the cause of the good side of the force, who must protect and promote the values of the Jedi order. And yet chooses the path of humility to train the hero.

One of the most transformational moments in my career as a teacher came when I realized I was not the one on the hero’s journey. Instead, the hero’s journey is what my students are pursuing. I get to guide them, like Yoda – or Merlin, or Gandalf, or Dumbledore – for a short time along their journey. Cultivating your own humility is not about being pretending to be bashful (false humility) nor about beating yourself up (negative self-talk). Instead, cultivating humility comes through being captivated by a majestic vision or a compelling cause. Your will, your personality, your ambition are all directed not at your own advancement, but in promoting something higher than yourself.

Putting It All Together

Certainly there are more leadership principles than these six, but I find these to be fairly universal when reading books and manuals on leadership. The point is that effective leadership can be broken down into several component parts. And yet the all need to be operating together. The six principles combine into sets. The first two pertain to communication. The second two are about planning. And the final two are about managing. Yet in each of the six principles, something from the others is embedded within it. Take humility, the sixth principle. Notice how true humility comes from a commitment to a compelling vision, which we talked about in principle two with the “why.”

So breaking it down in this way means we have to put it all back together into a singular concept of leadership. The idea here is that a teacher is a leader. A teacher is constantly communicating to students, fellow teachers, administrators, and parents. A teacher is planning from lesson plans to scopes and sequence to curriculum maps, planning is what we do. And a teacher is managing students and projects. If you weren’t already convinced, hopefully this article has helped you to see how much of a leader a teacher actually is.

I close with a concept from Stephen Covey. The seventh habit in his book The 7 Habits of Highly Effective People is “sharpen the saw,” which is an analogy for continual improvement. As individuals, we need to take care of ourselves physically, spiritually, and emotionally. The work we do as leaders can dull the blade of the saw, and so we are wise to invest in ourselves for our long-term wellbeing and effectiveness as teachers. As a team of teachers, we need to support one another, offering advice and assisting one another in the accomplishment of our mission to make a lasting impact in the lives of the children given into our care.

If you are an administrator, understanding that your teachers are leaders creates a framework for professional development. The six principles laid out here can be used as training concepts. Your role as an administrator is key to enabling the teachers to be ever mindful of the mission, the cause, and the core values of the school. Utilize some of the training time during the year to promote continual improvement. A spiritual retreat, relational activities or workout sessions can emphasize your own commitment to supporting teachers’ efforts to “sharpen the saw.”

Now let us follow our true leader, the shepherd of our souls, who has purchased our redemption through his blood. As a teacher, he laid down his life for us that we might live. May we as teachers follow in his footsteps.


If you liked this article and want to “sharpen the saw” by learning new techniques for the classroom, check out Kolby’s eBook The Craft of Teaching which applies concepts from Teach Like a Champion 2.0 to the classical classroom.

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New to School: 5 Principles for Starting the Year Well https://educationalrenaissance.com/2019/08/17/new-to-school-5-principles-for-starting-the-year-well/ https://educationalrenaissance.com/2019/08/17/new-to-school-5-principles-for-starting-the-year-well/#respond Sat, 17 Aug 2019 13:55:45 +0000 https://educationalrenaissance.com/?p=454 Have you ever been new to a school? Often there are awkward days trying to find new friends. You feel like there’s an opportunity to turn over a new leaf. Every school has its own culture that needs to be learned and navigated. Whatever succeeded at your previous school might not work here. The temptation […]

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Have you ever been new to a school? Often there are awkward days trying to find new friends. You feel like there’s an opportunity to turn over a new leaf. Every school has its own culture that needs to be learned and navigated. Whatever succeeded at your previous school might not work here. The temptation to be something you are not is a serious pull. 

I am joining a new school this fall, moving from Providence Classical Christian Academy in St. Louis to Clapham School in Wheaton, Illinois. Truth be told, it’s not exactly new to me. I will be returning to Clapham where I previously taught for five years. Although it’s not entirely new, five years have passed, and I return in a new administrative role. I have felt the new school feeling as a student, a teacher and an administrator.

Starting a new chapter is an excellent time to take stock of your core principles. Doing so helps to stay true to who you are as well as transition into the new environment with some semblance of equanimity. Perhaps these thoughts will help you at the start of a new school year, whether you’re new to a school or returning for another school year. 

Principle #1: Maintain the Long-term View

Whenever beginning a new endeavor, it is important to take the long view. We want to contribute something meaningful and of lasting value in this world. To start and flame out in just a year would be a failure. So we must ask ourselves, what does it look like to succeed at this long term? What can I do now to establish a legacy? What can I work on now that will be of lasting value?

Jürgen Klopp’s 2015 Title Promise: Could This Be The Year?

I am a huge Liverpool FC fan. For the uninitiated, the Reds are a British football team. They almost won the Premier League last year (coming in second place to Manchester City), but did win the Champions League (the biggest club competition in Europe). At the helm of this footballing juggernaut is Jürgen Klopp, a German manager who has transformed LFC from a team living off the fumes of its former glory to a team that is competing against the best teams in multiple competitions. In his first press conference after joining the Reds in October of 2015, Klopp provided a perspective on his tenure that I quickly jotted on a sticky note on my computer desktop.

“It’s not important what people think when you come in, but what they think when you leave.”

As I was closing out my time at Providence, this quote lived with me as I increased my effort during the waning months of my time there. I wanted to leave a legacy at Providence and close out strong. I’ve seen too many times people decrease their effort at the end, they are already halfway into their next position. This can harm relationships and tarnish the good work one has done for the organization. The lingering impression after walking it in is that the organization has finally gotten rid of dead weight. I remember my track coach telling me to race past the finish line, not to it. We relax right before the finish line when we race to the finish line, allowing a competitor to slip past. In this vein, I intentionally gave 110% not just to the last day, but even beyond; making myself available to support the administrators replacing me. If Providence continues to succeed, then it says something about the quality of work I did there, especially in mentoring those who remain.

Now that I am starting a new position at Clapham, Klopp’s quote takes on new insights. It will matter very little what I accomplish in the first few days, weeks and months of my tenure at Clapham, if I don’t finish well and build something of lasting value during my time at Clapham. Building something of lasting value takes time and never happens solely on the effort of the new guy. One must listen carefully to the people who have been there, building relationships of trust. Obviously coming in new means that changes will be introduced, but it has to be consistent with the mission and values of the organization as it currently stands. One of the most valuable things you can build at a new organization is a sense of teamwork. The new academic standards, or the updated handbooks, or the new program initiatives should stem from a sense of everyone working together as a team, not as something that is dictated from on high by the new guy.

As I join Clapham, I recognize that the organization has had a life without me before I got here, and the organization will be around after my time is done. As much as I might hope to contribute to raise the game at Clapham, I will only play a small part in Clapham’s story. This idea is a powerful check to my ego and positions me well to think in terms of the broader aims of the organization. It’s counterintuitive, but the best way to establish your legacy is to check your ego and pour yourself out for the benefit of the higher cause.

Principle #2: Build Relationships as Your Primary Purpose

Being new to school can feel lonely. You don’t have the background that others have and you are entering into an environment where everyone seems to know each other. It can be hard to break into a group where strong relationships have already been formed.

However, one of the primary purposes for joining a new organization is to build relationships. And the best way to build relationships is to go back to the basics. First, you must listen effectively. You’re listening not only to what people are saying, but you are also paying attention to important topics of conversation, you’re listening to how people talk with you and with others. By paying attention as a listener, you can learn how to speak the language of the new organization. It can feel a bit like learning a foreign language. The better you can speak that language, the more you can accomplish in the environment. Second, you must speak simply and clearly. Make your points succinctly and without too much flowery ornamentation. There will be time for your personality to come through over time, but be careful not to overwhelm others with showy speeches. Third, seek opportunities to help others on their projects. You might think it’s important to get started on your top priorities. But because building relationships is of primary importance, you can quickly build a sense of teamwork and common purpose by helping others. This also fast tracks your acquisition of institutional knowledge. You are also likely to see connections between their work and your work and how they both contribute to the mission of the organization.

two people

Ultimately, you are building bridges of trust. Trust takes time to build. And like a bridge, trust must carry freight in two directions. People want to know that you can be trusted, just as you want to know that you can trust your new colleagues. Every replied email, congenial conversation, completed project and positive social encounter lays down another plank on the bridge of trust. Working as a team requires multiple layers of trust between several people. A great way to destroy trust (and trust bridges are easily broken), is to talk behind the backs of others. Hopefully conflicts won’t arise in the early days at a new organization, but they are bound to come up. Instead of letting conflicts break down trust, use conflicts to reinforce trust. By being proactive to resolve conflict, people will learn that you are a team player who fights to maintain good rapport with everyone.

Whether you are coming in as the new boss or in an entry level position, it is helpful to remember that we are all under authority. There is always some else up the chain of command you answer to. In order to accomplish whatever goals you might have in your new position, it is essential to form good relationships up and down the hierarchy. A boss who doesn’t trust you won’t assign the exciting new initiative to you. But if you start by building trust, more and more responsibilities will be thrown your way. It’s not only your boss, but your peers, those who report to you, and even those who are further down on the org chart. Every person in the organization plays an important role and deserves your full commitment to building relationships of trust.

Principle #3: Contribute to Something Greater than Yourself 

The great thing about working in a school is you are immediately connected to a project greater than yourself. How inspiring is it to influence a new generation through the daily work of training and mentoring students whom parents have entrusted to your care?

Simon Sinek, in his book Start with Why, calls us to begin thinking not about what it is we do, or how it is we do it, but why do we do it in the first place (this is my very poor summation of an excellent book, but see Jason’s later article “Marketing, Manipulations and True Classroom Leadership” for more development of this idea). More recently in his podcasting and YouTube videos, he has begun referring to a “just cause” that your company, or in our case your school, takes on as its fundamental reason for existing in the first place (here’s a video of him talking about “just cause”, complete with bed head). This idea replaces the overused and somewhat mundane expression of the mission statement. There’s a reason this school exists – its just cause. The “why” is something we need to reconnect to consistently and regularly (dare I say daily, even hourly). Our just cause is to make a deep and lasting impact in the lives of students. I don’t know of an industry that has a much higher calling outside the church itself.

Charlotte Mason has been a source of inspiration for me as a teacher. The model I was raised in centered around the teacher in what I call the lecture-and-test method. The student is largely a passive listener until the testing time comes, and must snap into action to regurgitate the previously disseminated information. As a student I found this tedious and ineffective. As a teacher I found this exhausting. What joy it was when I was introduced to Charlotte Mason! She taught that children as whole persons had the capacity to interact with ideas and knowledge. It is not the teacher’s duty to spoon feed children this knowledge as though our students were baby birdies needing prechewed worms. (See Charlotte Mason, Towards a Philosophy of Education, 8-20).

Instead, as teachers we guide our students to ideas and knowledge through great books that inspire them. I am not the focus of the students’ attention, but the book is. I am merely the guide. Teaching became something like taking a child on an adventure through all kinds of wonderful vistas of literature, poetry, history, music and artwork. I could set them loose in these fields and then bask in their wonderment, correct their errors, celebrate their breakthroughs and interact with their understandings through discussion. Instead of students who hated school because it was boring, I encountered students who were excited to learn despite the fact they were the ones putting in the greater part of the effort to learn.

When we are connected to the higher values of our learning environment, not only are we inspired, but our students catch that spark of inspiration too. We all get that sense that we are working on something that is both meaningful and fraught with purpose. This kind of work transcends the individual. When you are caught up in something greater than yourself, you begin to lose yourself in your work. And yet at the same time find that you as an individual are being made better. The meaning and purpose of higher value work adds value to our own lives. Unlike the downward spiral of menial work that takes from the individual his best energy, so that he needs to spend his non-work time recovering, the upward spiral of inspirational work feeds the soul of the worker.

Principle #4: Work Smart, Not Just Hard

Teaching and leading in a school is hard work and requires energy . . . significant energy. It’s a challenge to maintain work-life balance. Even if you finish lesson planning and grading during the school day (and few are able to accomplish that), we still bring home our concerns about certain students or are trying to solve classroom management problems. There’s often a school event to attend or a student who wants you to attend their recital or game. It isn’t any one task that makes teaching hard work, but all together it can be a job that is physically and mentally demanding.

If we’re connected to our inspiring motivation, our mindset should be to get after it with an aggressive attitude. However, it can be helpful to think through our top priorities, whether as a teacher or a leader. What is the most important work to be done each day, each hour, each moment? There are many tasks to be done in the day: from mentoring a new teacher to checking emails, from writing lesson plans to teaching today’s lessons, from grading math homework to making copies for tomorrow. The task list can be long. So what should be chosen? Often times we choose the tasks that require time and effort without thinking about long-term strategy or high level values.

It was difficult during my first few years as an administrator to prioritize the most important things. Everyone else’s fires would dominate my day, and most of my high value tasks went undone. There were many authors (Stephen Covey, David Allen and Tim Ferris to name a few) who taught about prioritizing your tasks and literally scheduling them like a meeting. One of my highest values was investing in the teachers. I began to schedule items on my calendar like, “Observe math teacher” and “give feedback to teacher.” By investing in the teaching staff you immediately solve other issues like student discipline, student retention, parent satisfaction, test scores, teacher retention, etc., etc. I could solve some of my long-term strategies (hire, train and retain the best faculty I can) by prioritizing time to observe and mentor my teachers. This is what it means to work smarter, to rise up out of the mentality to just get the work done in order to make sure the work you are doing is synchronized with your highest values.

It is not always obvious which task is the highest value. Here’s where the 80/20 principle, or Pareto’s principle, comes into play. For most of the work we do, usually only 20% accomplishes 80% of what needs to be done. Leveraging this concept helps us to see that some tasks are more obviously attached to, say, teaching a class, whereas several tasks have no obvious connection to teaching a class. So if my goal is to be about the business of teaching a class, why would I attempt the tasks that have little to do with teaching? If I applied my best energy to the 20% most associated with teaching, I could have a more productive and more satisfying day. This kind of thinking helps divert energy away from making copies, arranging the classroom, and checking email first thing in the morning. Instead, my 20% might include strategizing about a struggling student, finalizing the plan for an upcoming field trip or reworking a classroom system. Save some of those lower priority tasks for later when you have less energy and creativity, and perhaps they can be delegated to students (arranging the classroom at the end of each day) or to a parent offering to help after school (making copies).

Sometimes it’s difficult to see which tasks are the highest priority when we are immersed in all of the various areas of work. As an administrator, this was an area where I loved helping teachers out. Some would admit, “I’m stuck!” and offer several tasks that needed to be done. I would simply asks questions based on value and long-term strategy, and they would often be able to see for themselves what needed to be done. I was able to do this because I myself wasn’t immersed in their task list, so I had separation to be able to examine value. I enjoyed helping teachers in this way, but they often didn’t even need me. Separation can be created through sleeping on a decision or stepping out of the classroom for a moment. My advice to administrators is to constantly preach the highest values of the school, which will ultimately help the teacher remain connected to those values when they are making decisions about what to do each day.

Principle #5: Lean into Difficulties and Problems

Despite the planning and efforts to maintain focus on our highest values, fires do need to be put out. Problems and difficulties show up all the time. If you’ve ever watched downhill skiers, you’ll notice as they approach the gates – the obstacles on their course – they lean into them. We can do the same thing, aggressively tackling the difficulties that come our way. 

Skier leaning in as he takes a curve

There is a temptation to avoid problems or somehow plan them away. However, it’s almost impossible to root out difficulties and problems altogether. We know they will arise, so the best approach is to plan for your plans to go awry. Embracing this concept can help alleviate the stress-inducing aspect of the fires that come our way. We know they are coming, so why fret about them? By being prepared for problems, we actually open ourselves up to a problem-solving mindset.

One of the ironies of life is that the pathway to joy passes through patches of challenge. If there were no challenges, difficulties or issues, there would be less opportunity to encounter joy. Teaching is a vocation full of meaning and purpose, but it comes at a cost. We suffer for our art by dealing with the messiness of life. Teaching students brings us into contact with the child’s capabilities and limitations. It involves us in the family’s life, albeit tangentially. The school brings together families with vastly different perspectives, interests and standards. Problems are bound to arise in such an environment. But as we work with our peers, our students and our families, we can cultivate profound joy through our engagement in the problems that come our way. 

The benefits of taking on our most challenging problems is that they provide a context for creativity and the exchange of ideas. Trying to figure out a class dynamic (every class is different and what worked last year likely won’t work this year) forces me to be creative and opens me up to listen to ideas generated by my peers, my boss and even the students themselves. We might fear exposing an area of personal weakness or ignorance, but the fastest way to acquire new growth is through humble admission that I am a person in need of growing. We can cultivate a growth mindset in our classrooms through our own commitment to growing our skills. 

Resources

There are many great books and articles out there on leadership, although very few on educational leadership. The following are a few books that have been foundational in my thinking.

Covey, Steven, The Seven Habits of Highly Effective People.

Hughes, Kent. Liberating Ministry from the Success Syndrome.

Sinek, Simon, Start with Why.

__________. Leaders Eat Last.

Willink, Jocko, Extreme Ownership.

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